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last revised 2/2006
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[ Click here] for Age Group Meet Job Descriptions
- Admissions
- Announcer (Trainee)
- Awards
- Computers
- Hospitality
- Runners
- Safety Marshal
- Timers
- Vendors
- Volunteer Check In
Admissions
Please wear your BAC nametag. You may get it from the meet manager if you have not yet received yours.
Workers must arrive and check in at or before their assigned time! Please allow enough time to check in on deck (that's how you'll get your points) and return to the admissions window before your scheduled working time. We depend on admission workers to be available when spectators arrive for a session. If you're late, you can't be helpful when we need it most!
Admissions workers will sell programs, take money, make change, mark hand of paid spectators, and make sure all non-volunteers pay the admission fee.
Direct volunteers to white binder on deck for sign in.
Plan to stay throughout your entire shift! You may be asked to fill in where needed throughout your shift.
Assist with $$ count at end of sessions.
Announcer
Please wear your BAC nametag. You may get it from the meet manager if you have not yet received yours.
- Announcer should be on duty at the announcer table 20 minutes before warm up begins and remain until the results have been announced.
- If you need a break, make sure to ask someone to cover for you.
- Please be sure the microphone (mike) is on and functioning. You may check to make sure the blue switch on the stereo cabinet is in the "on" position if the mike doesn't broadcast. Please speak slowly and clearly. Remember, everything the announcer says reflects on our club. Don't forget the mike is on!
- The announcer is responsible for announcing pool warm ups, lane assignments, legal entries etc. The announcer also announces results as they come in. Please make sure to make announcements between starts. Do not interrupt starts. The head official and/or coach or meet director, may also ask you to make certain announcements.
- Morning announcer is responsible for accepting scratches and writing the time finals should be scratched by and acceptance times for each event and athlete. See meet manager for details.
- Evening announcer should announce each event with the swimmers and lanes. This often goes quickly so attention is a must!
- Please tell meet director when you leave.
Announcer Trainee
We are looking for a couple of people who are interested in training to become an announcer at major meets. The afternoon sessions are straightforward: announcing of results, postings, etc. The announcer at the morning session is in charge of taking scratches for the evening sessions, determining and announcing cut off times for event closures, identifying swim offs, contacting coaches, etc.. Therefore the morning announcer must be well organized. The evening announcer must be able to work with the officials to announce finalists at the appropriate times. A pleasant voice and the ability to pronounce unpronounceable names with confidence is required. We will be happy to have someone work alongside our current announcer and see if the job is a good fit. Please only sign up if you are considering becoming a regular announcer.
Awards
Please wear your BAC nametag. You may get it from the meet manager if you have not yet received yours.
Please sign in at the beginning of your session. You should sign in the white binder so you'll get your points! You will help with running when you arrive at warm-up time.
- You should familiarize yourself with the award procedures found in the manila folder with the ribbons/ medals.
- Sort the medals/ ribbons by color and place.
- Get award labels from the runner or computer desk on deck.
- Stick them on the back of the appropriate ribbon/medal.
- Sort labeled ribbons into prelabeled bags by team.
- Keep track of the events you have awarded by checking off each event on the event list as you finish it.
Make sure you finish your session's awards before you leave!
Computers
This is a skilled job that requires training.
Please contact the Meet Coordinator if you'd like to join the computer team.
Hospitality
Please wear your BAC nametag. You may get it from the meet manager if you have not yet received yours.
Hospitality workers must arrive at or before their scheduled shift in the hospitality room behind the control room on deck. Make sure you sign in the white binder, (that's how your points recorded.)
Your duties may include unloading water, soda etc…, stocking and restocking drinks and food; preparing food; smiling at workers and coaches; filling water jugs and coffee makers; passing water to workers on deck throughout the meet; clean up. There may be some lifting involved. Wear non slip shoes!
Runners
Please wear your BAC nametag. You may get it from the meet manager if you have not yet received yours.
Please check in before warm up for your session. You must sign in the white binder in order to earn your points.
Introduce yourself to the computer operator in the control booth as the "runner". Do what she tells you to do! This always consists of posting heat sheets and results throughout the facility in a timely fashion. You should find a roll of masking tape and carry it with you!
Runners also take the award labels to the awards person at the dive end of the pool as the labels become available.
You may be asked to do a variety of tasks through out the meet.
Wear comfortable shoes. We once had a runner who counted her steps and reached 10,000!
Safety Marshal
Safety Marshal
Because Safety Marshals are on deck 15 minutes before warm up starts and must stay up to 30 minutes after the end of the session, an extra 1/8 th of a point may be awarded. Safety Marshals will receive comfortable, attractive, personalized shirts.
Listed below are general instructions:
- Wear your BAC nametag. You may get it from the meet manager if you have not yet received yours.
- Wear your Safety Marshal shirt.
- Arrive 15 minutes before warm-up.
- Sign-in at the table on deck in order to earn your points.
- Please see the meet manager for specific instructions. Safety Marshals must make sure that swimmers behave in a safe manner. This means NO running, NO abusive behavior, NO diving into the warm down pool or in the warm up pool and NO swimming under the bulkhead. Swimmers should not enter the pool from the side or opposite end of the pool during warm ups
- Alert meet manager or referee of unsafe conditions or swimmers. Please pay attention to what's happening on deck. Your role is to maintain a safe environment.
Timers
Please wear your BAC nametag. You may get it from the meet manager if you have not yet received yours.
- You must sign in the white binder in order to earn your points.
- Please check in by the designated time for your session. We don't usually need you right away. However, if you don't check in, in person by the designated time, we will try to replace you. We cannot start the meet without all timers in place. We will not assume that you'll show up if you're not checked in by the designated time.
- Timers are expected to stay throughout the session. This includes ALL events!
- After you check in at the white binder, you should sign in with the head timer, Ricardo or Walter. The head timer will assign lanes.
- Listen for the timers meeting. This usually happens right after warm ups begin.
- Follow the head timer's instructions. You'll need 1 pencil and 1clipboard per lane. Each timer needs a working watch.
- Stay at your lane.
- Start your watch on every start. Start on the strobe light; don't listen for the buzzer, light travels faster than sound!
- Stop your watch when any part of the swimmer's body contacts the wall at the end of the race. Timers don't judge whether the finish is legal or not.
- If you are writing the times, write your time first and then the second timer's time. It should be in the same order each race.
- If you are not writing the times, you should make sure you press the plunger button as well as your stopwatch at the finish of the race.
- Do NOT compare or adjust your times, or guess. No time is better than a wrong time.
- If you miss start your watch or stop it too soon, raise your hand high!
- A back up timer will relieve you for that race. If you need a bathroom break, raise your hand high! A back up timer will relieve you. Please come back to your assigned lane ASAP. There is always the possibility that another timer will need the back up timer.
Back up timers
Read the above.
- Start your watch on the light at the start of each race. Don't stop it until the last swimmer finishes!
- Take over timing races for timers who raise their hands for help!
Vendor
Please wear your BAC nametag. You may get it from the meet manager if you have not yet received yours.
- The vendor will wear an apron to hold cash, JO pins and BAC lanyards.
- Stand by the entry door to sell merchandise. Lanyards and pins are $5.00 each.
- Responsible for getting cash from the meet director for change 2 days before the 1st day of the swim meet.
Volunteer Check-In
Please wear your BAC nametag. You may get it from the meet manager if you have not yet received yours.
- This is a fun job that will help you meet many other BAC parents!
- The morning session volunteer check in person will arrive via the back door before the main doors open to be on deck when the main doors open. All other sessions, the volunteer check in person should be on deck by the control room ½ hour before warm up.
- Please wear your name tag.
- Get the white binder from the meet manager.
- You are responsible for the accuracy of the attendance of all initialed volunteers. No volunteer should leave without completing his/her job barring exceptional circumstances. See meet director.
- Check in person will initial his/her own initials beside each BAC volunteer as they arrive in person to check in on deck.
- Each volunteer should have his/her BAC name tag. Blank name tags should be issued to volunteers on deck and returned at the end of each session.
- Please distribute BAC name tags to BAC parents who haven't picked theirs up yet. Only parents who are volunteering that session may have their name tags. Please date name in the name tags portion of the white binder when name tags are given out.
- Blue ribbons in the name tag box may be given to those who don't want to purchase a lanyard for $5.00.
- Once the meet is started, please see meet manager for instructions.
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